Managing Tenders, Specifications and Contracts

3^rd– 5^th March, 2025                            21^st – 23^rd May, 2025

11^th-12^th August, 2025                        10^th-12^th November, 2025

Introduction

Tender management is a cornerstone of procurement, ensuring competitive bidding, transparency, and value-driven outcomes. It involves managing supplier bids to meet organizational needs through a fair and open process. It is the ideal solution for managing the bidding process for contracts. It is vital to ensuring transparency and fairness in procurement activities. When managed poorly, it has the potential to impact business success severely and project delivery, undermining project wins and profitability.

 Effective tender management helps procurement professionals secure the best value, build strong supplier relationships, and align with organizational goals. Beyond cost savings, it fosters public trust, accountability, and sustainable development. Prioritizing tender management is essential for driving efficiency, innovation, and long-term success in procurement.

A specification details the requirements of the procurement. It is the basis of all offers and therefore the foundation for a contract. A specification becomes an essential contract management document which is used to ensure that the chosen supplier provides what is specified.

This three days workshop will walk the participants through the nitty-gritty of the process of tendering, specification and contract negotiation.

CONTENT:

Module One: Procurement Strategies and Best Practice

• Elements of Procurement Best Practice
• Types of Procurement Strategy
• Risk Management Process
• Balancing Risk Through Contract Strategy
• Supply Chain Risk Assessment

 Module Two: Developing Tenders and Specifications

• Developing the Scope of Work and Specification
• Selection and Evaluation Criteria
• Cost and Price Analyses
• Objectives of the Contract
• Ancillary Documents and Issues
• Negotiation Tools and Techniques

 Module Three: Key Elements of the Contract

• Principal Performance Obligations
• Scheduling and Completion
• Liabilities, Indemnities and Insurance
• Ownership and Risk
• Pricing and Payment
• Governing Law

Module Four: Managing Change and Performance Failures

• Assignment, Novation and Subcontracting
• Implications of Varying Performance
• Managing External Events
• Performance-based Contracting
• Default Mechanisms
• Other Remedies

Module Five: Contract Claims and Completion

• Types and Assessment of Claims
• Tiered Dispute Resolution Mechanisms
• Formal Dispute Resolution
• Contract Close Out

Duration: Three (3) days            Fee: N250,000

For Whom:

Stores Purchasing and Logistics Personnel in the Public and Private Sectors